Here are some tips to write a formal gym membership cancellation letter.
- Write the name of the person, company, address of the gym and the current date on which you are sending the letter.
- Start the main body with a proper salutation, for instance ‘Mr. or Ms. [Last Name]’ or ‘To Whom it May Concern’.
- Write a short and meaningful subject line to narrow down the whole message or purpose of your letter in single sentence.
- Clearly state the date of cancellation of your gym membership.
- Mention the reason of your membership cancellation in a firm and factual manner.
- In the last paragraph request the gym management to review the payment details of your membership and deposit refund, if applicable.
- Mention all the important detail of your membership including the date of membership and the other contract information.
- Request the gym management to provide you a given written confirmation that your membership cancellation has put into effect.
- Close your letter with a complimentary closure. For example, ‘Sincerely’ and ‘Truly’.
- If you have attached any other document, mention it under ‘Enclosure Notation’.
- Do not forget to include a handwritten signature.
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