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Tips for Writing an Meeting Cancellation Letter

We have provided some tips writing how to inform a meeting cancellation.

  • The format of the letter mostly remains the same. However, the changeable factor is the content which varies depending on the contract or policy type.
  • Send your letter in advance to allow the people involved bear the inconvenience amicably.
  • Compose it on your official letterhead to make the communication formal.
  • Include the date, name, address and official title of the recipient. Start your letter with appropriate salutations, for instance “Dear Mr. / Mrs. / Ms.”, with the addressee’s first and last name.
  • Keeps the tone of your letter polite and courteous while explaining the reason of the cancellation.
  • Maintain a professional tone and try to be very specific while drafting the cancellation. It should not be unnecessarily prolonged.
  • Mention the current date on which you address the recipient for the cancellation of meeting.

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