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Official Collection Letter Template and Example

Official Collection Letter Template Example
Official Collection Letter Example

Collection letters form an integral part of every business because no business has clients that clear the dues without reminder. So if you also have any such clients then make sure that you send them official collection letter to give them a gentle reminder to clear the payments that have been due since long. Such letters are quite simple and include all the details concerning the payment like the amount due and the due date.

This post includes the official collection letter template and example. You can simply use this collection letter format in order to create a personalized letter that meets your needs.

Official Effective Collection Letter Example


Richard Brown

Finance Manager

Zenith Technologies

New York

Date: January 20th, 2023


Mr. Henry Smith


New Era Hotels


Sub: Regarding outstanding amount of $ 8454.

Dear Mr. Henry Smith,

Our companies share a long term association and you have always been one of the most valued clients of Zenith Technologies. You have always settled your dues before due dates and payments have never been a matter of concern with your company.

I am writing this letter as a gentle reminder to you that we have not received the dues of $ 8454 which stand due since the month of May 2022. As per our company’s clause, we allow our customers a duration of six months to settle these dues and therefore, January 20th, 2023 is the last day for your company to have the dues cleared.

In case you have already made the payments then please share with us the details of the same so that we can have it cleared in our accounts. Sorry for the inconvenience caused.


Richard Brown

Other More Collection Letter Sample Format, Examples

School Fees Collection Letter
Dispute Letter to Collection Agency
Bad Check Collection Letter
Bad Debt Collection Letter
Invoice Payment Collection Letter
Collection Letter for Outstanding Amount

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