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16 Tips for Writing a Employee Transfer Letter

Here we have provided with some effective tips to make your writing employee transfer letter.

  • Compose it on the official letterhead as it is a highly formal and confidential correspondence between the employee and the organization.
  • Follow the full block or semi block style format of business letter writing.
  • Make a precise, factual and to the point note including all the key information to inform the employee regarding his relocation.
  • Keep your tone polite, professional and sincere throughout the letter.
  • Write your name, title, organization, its address and contact detail.
  • Skip one or two lines and enter the same detail of the recipient.
  • Write down the date on which you hand over it. Do not abbreviate the date as it may create ambiguity. Date is very important for such business correspondence.
  • Create a significant and crisp subject line. Include some relevant details to make deliver the real essence of the letter in the first glance.
  • Start it with a formal and appropriate salutation.
  • Open it with a positive and pleasant tone. State the message of the letter in the first paragraph. Clearly mention that you are writing this to notify the employee that he has been transferred.
  • Address him with his current designation but spell out the new location, designation, responsibility and the other remarkable changes in the first paragraph.
  • Mention the exact date on which it will be effective.
  • Expand the main points of the opening paragraph in the middle paragraph. Provide detailed information regarding the change in simple and sincere manner.
  • Clearly mention what formality or paper work the recipient may require to complete for the completion of whole process. Ask him to contact you if he needs more clarification.
  • Close it with a positive and polite gesture. Wish him luck for the future.
  • Thank him and close it with a formal valediction.

Other Categories of Transfer Letter Writing Tips:-

How to Write a Transfer Letter
Transfer letter is a formal letter either written by an individual to request.

Tips for Writing a Transfer Letter
Transfer letter is a formal letter written to make a request to get transferred.

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