If you wish to terminate a contract that you had signed for some service or for some goods then you must put that in writing as you need to follow a formal procedure. But before doing so, you need to make sure that you have gone through the contract thoroughly and have acquired all the useful information. Once you have done this exercise then only you must start writing a brief and informative letter of contract termination.
Here is a step wise description of what procedure you must follow to frame a professional and customized letter of contract termination. Use all these steps to create a perfect draft which does not miss on any useful information.
The first step involved in-depth study of the terms of the contract. In case you have any queries then seek clarity from concerned authority or person to make sure that every point mentioned in the contract is clear to you. Find out the steps for terminating the contract.
Steps Before Writing the Letter
The next step involves writing a letter. You must write it on your company’s letter head. The content has to be center aligned and the font size that you are going to use should be either 16 or 18. Do not forget to include your contact information just below your name.
Address it Correct
It is very important that you address your letter to the right person. As it is a formal letter, so make sure that you use formal salutation while starting your content.
Begin Framing the Letter
You must begin your letter with a direct statement of purpose. For example, “The purpose of writing this letter is to notify you of my desire to terminate my contract with ABC Corporation Pvt. Ltd., effective immediately.”
You are then required to add to your letter the terms of contract based on which you wish to terminate the contract. For instance, “As per the contract, I am needed to provide you with 30 days notice before terminating the contract. This letter is a formal request for the same.”
Offer to Connect
You must always ask the company to clear their doubts and queries by getting in touch over phone or through email. Make sure that you have all your contact details mentioned on the top of the letter. You can also mention the best time during the day to get in touch with you.
This is an important step. You must be very polite in thanking the recipient for taking out time to read the letter and request to take a quick action on this matter.
You must close the letter in a formal way by using “Sincerely” and signing it off with your name typed below your signature. Remember to keep a copy of this letter for your records.
It is advised that you proofread your letter before sending it. Make sure that there are no grammatical errors and spelling mistakes.
Once you have followed all the steps, the letter is ready to be dispatched. Seal it and send it.
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