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How to Write a Letter of Explanation for the Absence of Duties

Sample Explanation Letter for Absence of Duties
Explanation Letter for Absent Duty

If you have been absent from your duty Absent from Work Explanation Letter format is what you need in order to draft your own letter that rightly explains your absence from your duties. It is an important letter and must be written explaining why could not be present at a given point of time for delivering your duties.

In this post we have come up with the tips for writing Explanation letter for absent from duty along with the format for letter of Explanation for the Absence of Duties that can be used as the basis for writing your own letter.

Tips to write a Letter of Explanation for the Absence of Duties

Follow the following tips shared below for writing your letter of explanation for absence of duties.

  • Tone: Make sure that you keep the tone of the letter professional.
  • Include the reason: It is important to include the reason because of which you were not able to deliver your duties.
  • Apology: You must also submit your apology for being absent from your duties and for the inconvenience that it caused.
  • Length: Such letters are supposed to be short in length but make sure that your letter delivers the message right and complete.

Explanation Letter for the Absence of Duties


Andrew Smith

Store Manager

Zenith Technologies

New York

Date: March 25th, 2023


Mr. Henry Jacob


Zenith Technologies

New York

Sub: Explanation letter for absence of duties

Dear Mr. Henry,

I am writing this letter to request you kindly excuse me for not being present at my duty on March 14th, 2023. The reason for my absence is that I got stuck in the four hour long traffic jam because of which I could not make it to the store. I am sure you are aware of the traffic jam that took place on the City Bridge because of the road accident that took place on that day.

I deeply regret for my absence and apologize for the inconvenience caused. I will be more careful that I do not get stuck in such situations and will make sure that whenever I am absent to deliver my duties, I will keep you informed in advance.

Thank you for your time and consideration.


Andrew Smith

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