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Absent from Work Explanation Letter Sample Format

If you have been absent from work without informing your boss or without seeking his or her permission then in that scenario, it is important to write an Absent from Work Explanation Letter to your senior in order to inform about your absence along with the reason for the same. Letter Explaining Absence from Work is a short letter which is the formal way of putting across information about your absence.

In this post, we bring to you a Sample Explanation Letter for Absence without Leave.  You can use this Explanation letter for absent template to create your own letter as well as use the tips that have been listed out under for your reference.

How to Write a Letter Explaining Absence from Work?

  • Keep in mind the important points while writing the letter to explain absence from work:
  • Always keep the tone of the letter formal as you are going to be using it in a professional set up.
  • Make sure that you keep the letter short and precise. Do not include any unnecessary information in it.
  • Don’t forget to include the reason for not being able to report to work.
  • Make sure that you write a small apology note before ending the letter.

Letter Format Explaining Absence from Work


Richard Smith

54, Henry Lane

New York

Date: February 28th, 2023


Mr. Adam Brown


Zenith Technologies

New York

Regarding Absence from work

Dear Mr. Adam,

I am writing this letter to inform you that I had not been able to report to work from last two days because of some medical emergency in my family.

My grandmother had fallen and has fractured her knee joint because of which I got occupied taking her to the doctor and I could not find any time to inform you about my absence. I understand that it is important to inform about absence from work for all the employees for obvious reasons but I was in such a tough situation that I could not inform you.

I will be resuming the work from tomorrow as my grandmother will be discharged from the hospital today and I will make sure that I always inform you about my absence well in time. I will make sure that I did not give you any chance to complain in future. Kindly accept my apologies.

Thanking you in advance.


Richard Smith

More Letter Sample and Example

Excuse Letter for Missing Work due to illness
Credit Inquiry Explanation Letter
Letter to Delegate Authority in Absence
Letter for Delegating Responsibilities for Absence from Work
Excuse Letter of Absence due to Toothache

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