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Collection Letter Format for Outstanding Amount

When you are in a business, there will be many times when you will have outstanding collections to made and in order to do that in a formal manner, you will be required to write collection letter. You can make this job much simpler by following the collection letter template for creating your own collection letter for outstanding amount.

In this post, we have come up with a sample format for collection letter for outstanding payment which makes a base for drafting a personalized letter. Such a letter is short but must include details about the outstanding payment along with any other instructions that one is required to give.

Sample Collection Letter for Outstanding Amount


Richard Brown

Finance Manager

Zenith Technologies

New York

Date: January 14th, 2023


Mr. Henry Smith


New Era Hotels


Sub: Regarding outstanding amount of $ 5455.

Dear Mr. Henry Smith,

This letter is a reminder to you that an amount of $ 5455 stands due since 21st May 2022. I would like to request you to kindly clear the dues as soon as possible by January 14th, 2023.

As you are aware that we give maximum time of six months to our clients to settle their dues and soon that duration is going to end. We look forward to continue our business association with you but will not be able to proceed until the payments are cleared.

In case you have already made the payment then please get in touch with me at 9898989898 to have this matter resolved. We apologize for the inconvenience caused to you.

Looking forward to hear from you.


Richard Brown

Other More Collection Letter Sample Format, Examples

School Fees Collection Letter
Dispute Letter to Collection Agency
Bad Check Collection Letter
Bad Debt Collection Letter

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