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Cancellation Notice Letter

Notice cancellation letter is a formal written communication to inform the concern person/ organization about the cancellation notice of a particular service. Contracts signed for business purpose are legally bound documents. In case of cancellation it requires an official written notice of cancellation to make the notice valid.

Informing with a formal written notice letter is considered as a proper notice of termination or cancellation of any official contract. This letter also serves as a tool for the parties involved to part their ways harmoniously. Proper notice provides a frequent communication of the reasons for termination/ cancellation and clearly state the grounds of the contract during and after the termination process.

Cancellation Notice Letter Sample


Mr. Gerry Powel

General Manager

Alley Boles Industries

34 Millers Town

Bugbane 6788


Mr. Loren Keen


Vigilant Security Providers

56, Twins Towers

Bugbane 4567

Date: 28 May, 2014

Subject: Notice Cancellation Letter

Dear Mr. Keen,

This is to notify you with apologies that Alley Boles Industries is cancelling the security service of Vigilant Security Providers. The board and Management of the company have decided that your services are not acceptable. In the meeting that was held on 1 February, 2014 we have draw the conclusion that your services have not met with the standards that we have specified in our contract.

I am again very sorry for this letter. There are several registered complaints from the different departments. I genuinely hope that Vigilant Security Providers will improve their services so that it would be possible for us to renew your services in the future.

Thank you.


Mr. Gerry Powel

General Manager

Alley Boles Industries

Given Below are a few Cancellation letter samples for a clearer Idea.

Cancel an Appointment to Discuss Career Options Letter

Cancellation Letter of Services
Cancellation letter of services is usually written to officially inform a service provider company regarding the cancellation of a certain service.

Vendor Cancellation Letter Sample
If you have entered into a contractual agreement with a vendor/dealer and find that the arrangement is no longer useful to your needs, you are required to notify the other party formally of your intention to terminate.

Project Cancellation Letter Example
Project cancellation letter is generally written to inform the concern individual/organization about the cancellation of a particular project.

Sample Timeshare Cancellation Letter
A formal letter to cancel the existing timeshare or the request of timeshare is the best way to inform the concern persons about the same.

Meeting Cancellation Letter Format
Meeting cancellation letter is an officially written letter to cancel a p rescheduled meeting. Such letters are the most effective means for spreading the word that the conference/ meeting have been cancelled due to some irreversible reason.

Gym Membership Cancellation Letter
Gym cancellation letter is typically written by a member to the gym manager/establishment to inform that you want to cancel the membership.

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