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Gym Membership Cancellation Letter

Gym cancellation letter is typically written by a member to the gym manager/establishment to inform that you want to cancel the membership. This letter serves as a formal notice to the gym authority that you do not want to continue with the service. It explains the genuine reason of the membership cancellation on a specific date.

This letter contains all the relevant information regarding the gym membership contract. In case you are not comfortable in disclosing the reason of your membership, you can avoid it too. Other important information that could be included in this letter will be the date of contract, membership number, any outstanding dues by either party or return of belongings of gym.

Gym Membership Cancellation Letter Sample


Ms. Rosy Perini

56 Lynen Avenues

Ann D. Road

Manhattan 67898


Mr. Martin Dean


Strength and Health Gym

67 Andrew Mall

Manhattan 67898

Date: 28 May, 2014

Subject: Cancellation of Gym Membership

Dear Mr. Dean,

I, a member of Strength and Health Gym am writing this in order to request the cancellation of my gym membership. I have been a student of College of Manhattan and a member of this gym since 2012.

Now I have finished my studies and shifting to New York for a job. I would not be able to avail the services of your gym. Therefore I request you to cancel my gym membership with immediate effect. I have send a bag containing the gym locker keys of locker no. 45X, gym costume and the other possessions. Please collect those items and send me back the signature and stamped letter mentioning that you have received all the gym properties that I have enclosed with this letter.

As per my prior knowledge I do believe that I have cleared all the payments regarding the Strength and Health Gym service charges. If there is any partial refund on the remaining months of my gym membership for year 2014, you are requested to make a check out to my name and mail it to the above mentioned address.

I am very grateful for your services. Accept my apology for any inconvenience caused by this cancellation.


Rosy Perini

Membership No.: RT 00000

Given Below are a few Cancellation letter samples for a clearer Idea.

Cancel an Appointment to Discuss Career Options Letter
Formal Membership Letter Format

Cancellation Letter of Services
Cancellation letter of services is usually written to officially inform a service provider company regarding the cancellation of a certain service.

Vendor Cancellation Letter Sample
If you have entered into a contractual agreement with a vendor/dealer and find that the arrangement is no longer useful to your needs, you are required to notify the other party formally of your intention to terminate.

Project Cancellation Letter Example
Project cancellation letter is generally written to inform the concern individual/organization about the cancellation of a particular project.

Sample Timeshare Cancellation Letter
A formal letter to cancel the existing timeshare or the request of timeshare is the best way to inform the concern persons about the same.

Cancellation Notice Letter
Notice cancellation letter is a formal written communication to inform the concern person/ organization about the cancellation notice of a particular service.

Meeting Cancellation Letter Format
Meeting cancellation letter is an officially written letter to cancel a p rescheduled meeting. Such letters are the most effective means for spreading the word that the conference/ meeting have been cancelled due to some irreversible reason.

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