There are particular times when you may need to write a letter of Appeal. You may require writing a request letter for a number of reasons, like a rejection of your admission in college/ university, suspension from college, insurance claim, a job interview, promotion, fund raising, donation and so on. When you encounter these situations letter of appeal provide you a second chance to get reconsidered. Therefore it is very important to be sure to make the most of it. Here comes the need of tips to draft an effective appeal letter to give you the best response.
We have provided a few such letter writing tips so that your appeal is considered and responded well.
Tips to write an effective letter of appeal:
Sample Format –
Write this letter on a standard business format. Start with your name, address, phone number, and e-mail address.
Write down the full date instead of using an abbreviated form, for example “March 20, 2014” or “20 march 2014” and not “03/20/14” or “March. 20, 2014”.
Name, title, organization and address of the recipient are also a must.
Give a short and factual subject line. Here you can mention your name with student/ employee identification number/ case number/ policy number or other information, if required.
Start writing your request with a formal salutation. Write the recipient’s title and last name for salutation, for example “Dear Dr. …..” or “Dear Mr. …….”. If you are uncertain of the recipient, “Dear Sir/Madam”, or “To Whom It May Concern” are appropriate salutations.
Polite and Specific–
It is a request letter hence you cannot demand. Make sure that your language is polite and explain your request in a clear manner.
Never get angry or irrational as it will act against your favor. Include clear, well-thought out arguments and facts to get your point across in your request letter.
Give a brief introduction about yourself in the initial lines followed by the reason of request. It is required that you explain your reason very clearly. Sometimes it may be difficult but all you need is to be sure to keep your tone and emotions under control.
Keep your first paragraph concise and present your points in a straightforward manner. Write your reason of request in a manner that the reader can get it quickly and understand its urgency.
In the middle paragraph you can explain your request without exaggerating your reason. Describe the whole situation and strong valid points to prove that your appeal should be approved. Take account of all the necessary facts in order to legitimize your issue.
To make your letter more effective you can use bullet-points every time you need to specify. Provide definite time and date when particular actions occurred.
Summarize everything you have stated above. You can replicate the essential points. Include contact details as to where you can be reached.
Close out the letter by thanking the reader for their time. Like the salutation, the closing should also be formal. You can chose “Sincerely,” “Cordially,” and “Respectfully,” at the end of the request.
Sign on the printed letter with your name as mentioned in the letter.
Proofread and keep a copy:
Don’t forget to re-read your letter of appeal carefully to avoid errors. Keep a copy of the letter for yourself. This copy can help in further process.
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