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Tips to Write a Gym Membership Cancellation Letter

Here are some tips to write a formal gym membership cancellation letter.

  • Write the name of the person, company, address of the gym and the current date on which you are sending the letter.
  • Start the main body with a proper salutation, for instance ‘Mr. or Ms. [Last Name]’ or ‘To Whom it May Concern’.
  • Write a short and meaningful subject line to narrow down the whole message or purpose of your letter in single sentence.
  • Clearly state the date of cancellation of your gym membership.
  • Mention the reason of your membership cancellation in a firm and factual manner.
  • In the last paragraph request the gym management to review the payment details of your membership and deposit refund, if applicable.
  • Mention all the important detail of your membership including the date of membership and the other contract information.
  • Request the gym management to provide you a given written confirmation that your membership cancellation has put into effect.
  • Close your letter with a complimentary closure. For example, ‘Sincerely’ and ‘Truly’.
  • If you have attached any other document, mention it under ‘Enclosure Notation’.
  • Do not forget to include a handwritten signature.

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