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Dispute Collection Letter

Disputes in business relationship are very common. Sometimes it gets so bitter and also affects the business contract. If you have pending payments due to some dispute or confusion, a formal dispute collection letter can bring some hope to your case. It is usually written by the collection agencies to the debtor individual or business organization.

This serves as a formal notice regarding the outstanding payment. It clearly states all the details regarding the payment and the dispute affecting the payment collection. The notion of the letter is very formal and serious. It conveys the sensitivity of the issue very clearly to the debtor. You can customize your own letter with help of these sample letter.

Sample Dispute Collection Letter


Mr. Allen Edwin

Manager Collection

Affair Collection Agency

5/74 Mall Avenue

Brighton 35590


Ms. Christina Auger


Soft Fabrics

45 Patti Streets

Morris Gardens

Brighton 35590

Date: 10 Jun, 2014

Subject: Collection Dispute Letter

Dear Ms. Auger,

I am writing this on behalf of S&S Fabrics Exporters, Texas with the intention to collect the due payment of this company. Soft Fabrics is liable to pay S&S Fabrics Exporters for the payment amount of $0000 against the consignment delivery of November 2013.

As per the business agreement between Soft Fabrics and S&S Fabrics Exporters, you are legally bound to make the payment of each consignment within 10 days of delivery. You have not made payments after October, 2013. We have sent our collection officer to your office but you have refused to make payment.

The entire issue has become complex thus Affair Collection Agency has decided to arrange a meeting in order to settle this issue without legal proceedings. You are invited to a meeting at our office on 26 February, 2014. The authorized person of the S&S Fabrics Exporters will also be present. Your cooperation is anticipated regarding this meeting.

Thank you.

Yours faithfully,

Allen Edwin

Manager Collection

Affair Collection Agency

Given Below are a few collection letter samples for a clearer Idea.

Final Notice Collection Letter
Final notice collection letter serves as a last formal notice regarding the due payment. This letter is usually sent after the two or three collection reminder letters.

Collection Settlement Letter
Collection agencies send a letter on behalf of another company for the settlement of the outstanding payment.

Friendly Collection Letter
Friendly collection letter are usually the formal letter to give a notice for the outstanding payment.

Debt Collection Letter
Debt collection letter is written in a formal manner and can be used to notify the debtor regarding the due payment.

Medical Collection Letter
Medical collection letter is the simplest and the most effective tool to motivate the patient for the settlement of pending medical bills.

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