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Tips For Writing Effective Employee Appointment Letter

With the help of the below given some tips you will feel the appointment letter writing is not a difficult task.

  • The letter has to be direct and concise with all the essential details about the job the employer has offered.
  • Draft your employee appointment letter on the company letterhead.
  • Start with the name of the person undersigned for the appointment with his/her title, name of organization, address and contact detail.
  • Then the name of the employee, address and contact number.
  • In the next line mention the current date.
  • After that the subject line. The subject line should be clear and concise.
  • Start the main paragraph with a proper salutation.
  • Write the opening line of the letter with a warm welcoming tone.
  • In the first paragraph explain the reason of writing with a summary about the date and time of joining.
  • In the middle paragraph describe the job responsibility.
  • Include details like employee’s salary, holiday and vacation policies, dress codes and other terms and conditions.
  • Ask the prospective employee to sign the letter in the designated space.
  • Conclude the letter on a positive and best wishes note.
  • End the letter with “Sincerely” with the name of the sender.
  • Proofread is advisable to avoid mistake before sending.

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