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Sample Approval Letter For Purchase

In an organization, various kinds of needs emerge from time to time. But before purchasing anything important, a request is submitted with the management or the concerned department stating the need. And once the company approves it only then it can be bought. Being the owner or manager of the company, if you also come across these kinds of requests then you must respond to them with professionally drafter approval letters for purchase.

If you don’t know how to write such professional letters then use the example sample given below to frame your personalized letter with all the details. Make sure you mention the purpose clearly and keep the tone of the letter formal.

Example of Approval Letter For Purchase

Julia Mars


XYZ Corporation Pvt. Ltd.

42 Richmond Street,

New York

Date: 7th September, 2015


Mathew Jacob

Marketing Manager,

XYZ Corporation Pvt. Ltd.

New York

Dear Mr. Jacob,

I have received your request to purchase five new PCs for marketing department. I have gone through the details of your request and have decided to allow you to make the purchase of five new computers for your department.

The company understands that there have been new recruits in your department and you are working on expanding your workforce which means you will need more computers. You can coordinate with the IT department and go ahead with purchasing the required computers of the configuration you require. They will provide you with the contacts of the reputed suppliers with whom you can contact for this need. Once the installation is done, present the bill in the finance department and it will be cleared.

Seek assistance from IT department for complete installation of the computers in the office. They will also install all the important software on the systems for smooth functioning.

In case you have any doubts related with this purchase, please get in touch with me.


Julia Mars


XYZ Corporation Pvt. Ltd.

Given Below are a few Approval Letter Sample for a clearer Idea.

Approval Letter to Boss for Vacation Leave
If you have to go out on a vacation then writing a leave letter to boss is a must. Letter to boss for approval of vacation leave is very important because you are not only seeking his permission.

Approval Letter from Company for Internship Training
Students who are into some professional course, internship training is a part of the curriculum.

Sample Approval Letter For Thesis
If you are working on your thesis and you need to include work of some artist or some author in your work then to do that you must first write an approval letter for thesis

Approval Letter For Training
If you are working with a company and you are planning to enroll yourself for some training which is going to be helpful in your career then you must write a formal request letter seeking the approval

Contract Approval Letter
If some company has submitted quotations of products or services or has shown some kind of interest in offering your company its products and services then it is the duty of your company to send a formal contract approval letter.

Approval Letter Format to Boss for Payment
If you are in a job then you sometimes you have to make certain expenses from your pocket which are later reimbursed by the company or you are using some asset of the company which is now not in a usable state.

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