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How to Write Mail To Get Approval For New Joining

When you hire a new employee, it is important that you seek that once all the basic formalities of recruitment are finished, you seek approval from the concerned department or person for the new joining. This is done usually by writing a formal mail to the concerned person. This mail contains complete details about the candidate, salary, tentative date of joining and various other details in this context. Don’t forget to mark it CC to the Head HR.

Given below is sample to get approval for new joining. Use this template format to create a personalized email.

Sample Mail For Getting Approval for New Joining

Date: 02.08.2018

Dear Mr. Smith,

I am writing this mail to seek approval for a new joining in the Marketing Department. Given below are complete details about the candidate:

Name of the Candidate: John Brown

Profile: Senior Marketing Executive

Salary: $1200 per month

Tentative Date of Joining: 20.08.2018

Please find attached with this mail, CV and the job application form of the candidate along with complete breakup of the salary.

I request you to please go through all the documents and confirm the joining of the new candidate so that we can take the process further.

Looking forward for your response.


Tina Black
Deputy Manager (Marketing)
Aroma Oils Pvt. Ltd.

Given Below are a few Approval Letter Sample for a clearer Idea.

Approval Letter from Company for Internship Training
Students who are into some professional course, internship training is a part of the curriculum.

Sample Approval Letter For Thesis
If you are working on your thesis and you need to include work of some artist or some author in your work then to do that you must first write an approval letter for thesis

Approval Letter For Training
If you are working with a company and you are planning to enroll yourself for some training which is going to be helpful in your career then you must write a formal request letter seeking the approval

Contract Approval Letter
If some company has submitted quotations of products or services or has shown some kind of interest in offering your company its products and services then it is the duty of your company to send a formal contract approval letter.

Approval Letter Format to Boss for Payment
If you are in a job then you sometimes you have to make certain expenses from your pocket which are later reimbursed by the company or you are using some asset of the company which is now not in a usable state.

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  • Nitkosal April 17, 2021, 8:01 am



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