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Business Appointment Letter

Requesting someone for a business meeting in his/her busy schedule is a challenging job. And if you have never met the person, it may turn uglier. Here comes the role of business appointment letters. You can use such letters to make request for a formal meeting.

A business appointment letter is addressed to schedule the appointment for a business meeting. In this letter you have to mention the purpose for the meeting, potential dates and times and a request for follow-up. You can also describe your expectations from the meeting.

It should be straightforward and specific in nature. And keep the language very refined. Appointment letters are also used in order to decline or reschedule the business appointment.

Business Appointment Letter Sample


Mr. David Brooke

Woodland Industries Ltd.

24, Goodwill Streets,

Amsterdam 57577


Ms. Luciana Grey

Regal Industries Ltd

44576, Orthicon

Amsterdam 57577

Dear Ms. Grey,

Subject: Business Appointment Letter

I am writing this letter to request a meeting regarding our business with you as we have discussed over a phone call on 19 January, 2014. We agreed to meet in your office on 29 January, 2014, at 11:30 a.m.

I have enclosed all the essential documents related to our meeting along with this letter. You are requested to go through the meeting agenda and get all the information required so that we can make our meeting more productive. If you have any suggestions regarding the meeting kindly inform me.

If you have any question regarding our appointment or the enclosed documents, please call me at 4545-6778-5657. I am looking forward for our meeting.

With regards,

Yours truly,

Mr. David Brooke

Woodland Industries Ltd.

Given Below are a few appointment letter samples for a clearer Idea.

Sales Appointment Letter
Providing an appointment letter to the selected candidate is the next step after the offer letter. This is normally taken care by the human resource department of an organization.

Cancel Appointment Letter
A formal letter written to cancel an appointment is usually addressed directly to the person with whom the appointment has been made.

Appointment Thank You Letter
Appointment thank you letter is a formal letter written to express gratitude after an appointment is made. You can send this letter from a company or after a successful meeting with someone.

Appointment Letter Draft Template
Sample Appointment letter is the simplest layout of a letter to remind client/employer or others about a certain appointment that has been discussed and agreed upon in the past.

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