≡ Menu

Appointment Letter Draft

Appointment letter is the simplest layout of a letter to remind client/employer or others about a certain appointment that has been discussed and agreed upon in the past. You can also write a letter of appointment to remind someone about a late payment or about the appointment that they have with you.

It can be used for business or some other formal kind of reminders. For example, it can be used by a doctor or the person appointed in the medical centre to arrange appointments with his/her clients. He/she can send it to the patient to remind them of a forthcoming medical appointment.

Draft letters are used to save time and avoid mistakes as it affords an advantage of altering address, name, and time of appointment for each separate individual.

We have come up with an explanation on how such letters need to be drafted with a sample describing the same.

Sample Appointment Letter Draft:


Ms. Eagnens Johnson

Mother Marry Hospital,

May 11, 2014


Mr. & Mrs. Morris Reed

454, Bless-wood avenues,

77, roger’s Lane

GG 57657 Edgemont

12 may, 2014

Subject: Prenatal check-up appointment on 13 may, 2014

Dear Mr. & Mrs. Morris Reed

This letter serves to remind you that you have an appointment with Dr. Juliana Lynch on 13 may, 2014 for prenatal check-up. This appointment cannot be missed as this is very important for Mrs. Reed and the expected child.

Kindly ensure that you reach the clinic before 3 PM as the doctor would be unavailable after 4:30 PM and it may cause you to miss the appointment.

In case you are unable to attend, I might as well give your appointment to the other patient and reschedule the appointment for you.

If you have any query, please contact me on the details given earlier in the letter.

Thanking you,

Yours sincerely,

Ms. Eagnens Johnson

Mother Marry Hospital

Given Below are a few appointment letter samples for a clearer Idea.

Sales Appointment Letter
Providing an appointment letter to the selected candidate is the next step after the offer letter. This is normally taken care by the human resource department of an organization.

Cancel Appointment Letter
A formal letter written to cancel an appointment is usually addressed directly to the person with whom the appointment has been made.

Appointment Thank You Letter
Appointment thank you letter is a formal letter written to express gratitude after an appointment is made. You can send this letter from a company or after a successful meeting with someone.

Appointment Request Letter
Appointment request letters are helpful while discussing highly sensitive information only with the concern person.

Top Search:

View all contributions by

{ 0 comments… add one }

Leave a Comment