≡ Menu

Cancel Appointment Letter

A formal letter written to cancel an appointment is usually addressed directly to the person with whom the appointment has been made. This letter conveys the reason of the cancellation of the appointment that was supposed to take place.

This letter could be about canceling an appointment or a business meeting. Cancellation is like the ending of a business commitment therefore a formal letter to cancel the appointment is required to be written.

There are situations when you are stuck and would not be able to make it to a meeting that is previously scheduled or an appointment you had fixed. If you wish to cancel the appointment, you need to write a letter with the reason of cancellation specifically. You should also express apology in your cancellation letter.

Cancel Appointment Letter Sample


Ms. Anne Rose

Public Relation Executive,
Paramount Image consultancy,

77, Easter Lane,

Davis 46546


Mr. Andrew Federal

535, Goodwill Avenues,

335, Riverside Street,

Davis 46546

Dear Mr. Federal,

I am writing this letter to cancel my appointment dated 13 May, 2014 at 11.00. Due to a medical crisis in my family, I am forced to cancel my appointment with you.

We were going to meet in your office on the above mentioned date and time. But I would not be able to make it this time as I am taking care of my relative admitted in the hospital. I would like to reschedule the appointment once I will be back to work.

I look ahead to meet you personally for the appointment we had once I am back. I hope this will not disturb your schedule. Sorry for the inconvenience caused.

Yours Truly,
Ms. Anne Rose

Public Relation Executive,
Paramount Image consultancy

Given Below are a few appointment letter samples for a clearer Idea.

Sales Appointment Letter
Providing an appointment letter to the selected candidate is the next step after the offer letter. This is normally taken care by the human resource department of an organization.

Appointment Thank You Letter
Appointment thank you letter is a formal letter written to express gratitude after an appointment is made. You can send this letter from a company or after a successful meeting with someone.

Appointment Request Letter
Appointment request letters are helpful while discussing highly sensitive information only with the concern person.

Appointment Letter Draft Template
Sample Appointment letter is the simplest layout of a letter to remind client/employer or others about a certain appointment that has been discussed and agreed upon in the past.

View all contributions by

{ 0 comments… add one }

Leave a Comment