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Tips for Writing Effective Interview Cancellation Letter

Here are some tips for your guidance on how to write a interview cancellation letter.

  • Start your letter by stating that you are cancelling the scheduled interview. Do not forget to include the time and date for which the interview was scheduled.
  • Follow it by apologizing for having to cancel the interview.
  • Mention that the cancellation “could not be helped”. Keep your tone polite and firm while explaining the reason. It should be short and always stick to a succinct explanation.
  • In the last paragraph state it clearly that you are still interested in interviewing the person. Write some sentences to express your regret and apology for the inconvenience caused.
  • If you have a desire to reschedule it, you can suggest several dates and times for the rescheduled interview. Put stress that you will do everything you can to find a time that is “most convenient” for the recipient.
  • Close your letter by expressing your interest in meeting the recipient personally to offer your apology for this cancellation.
  • And do not forget to thank the recipient again for his/her time granted for the interview.
  • Proofread and edit your letter to make it flawless. Now put your signature and send it.

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