Permission letter is a formal request letter written in order to seek a consent or permission. It is also commonly known as authorization letter as it serves as a legal document issued to authorize a particular person. It should be precise and focused. It helps us in seeking consent for performing a certain action. It is a commonly practiced request letter in work place. It could be written for an official or personal tour, leave, project handling, project transferring and other professional matters.
A perfectly worded letter usually ends with a prompt approval. The content and the format of such letter play a crucial role in convincing the authorized person. A poorly drafted letter generally leads to a denial of permission. It specifically covers all the relevant details to convince the recipient for an approval. If it seems a tedious tasks or you are confused about how to write it and are looking for a sample or content, study the mentioned best writing tips to draft an effective and error free permission letter.
Tips on how to write a permission letter sample
Format and content:
- Compose it on the business letterhead to make your correspondence professional an authentic.
- Draft it in the standard format of business letter writing.
- Pen down a descriptive and factual letter to provide all the relevant details regarding your request.
- Make a concise and factual message of appeal.
- Start it by mentioning your name, title and contact details followed by the name, designation, department and address of the recipient.
Date and subject line:
- Enter the current date.
- Make a crisp and meaningful subject line to deliver the gist of the letter in first look.
- Write an appropriate and formal salutation. Address the reader by “Dear Mr. / Mrs. / Ms. ……”
- If you are not sure about the concern person, write “To whomsoever it may concern” or “Dear sir/Madam” to address the recipient.
- The first paragraph of your letter must educate the employer regarding the purpose for writing the letter.
- Include explicit information about the consent, for example name of the person to whom permission is being given, exact purpose about which permission is being given, and the time limit for the authorization.
- Provide the details regarding the grounds on which you have requested for permission.
- Write some valid persuasive reason to convince the reader.
- Imply some inescapable and compelling reason in sincere tone to prove why the particular thing is so important and you deserve the permission.
- Conclude your request with an appeal of a positive response.
- You may also request the reader to make a prompt decision if you are in some urgency.
- Do not forget to thank the recipient in the end.
- Provide your contact details and request the recipient to contact you for further discussion regarding the permission.
- Close it with a formal complementary valediction.
- “Sincerely”, “Regards”.”Truly” or something similar to it will be perfect.
Proofread and send:
- Proofread it carefully as a flawless letter demonstrates your professionalism and credibility.
- Put your signature on the final document and send it for approval to the concerned person.
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