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Reimbursement Claim Letter

Reimbursement claim letter is an official letter to request the refund of authorized expenses. It covers all the relevant information regarding the expenses and the demand of reimbursement. A verbal claim or an oral complaint can never give you the expected result. Write a professional claim letter in order to claim your reimbursement.

Reimbursement is provided to the professionals for specific expenses such as expenses on official tour, official event, business parties and many more. A formal letter for this claim presents an organized description about the detail of the expenses. It also gives the facts and figures with the relevant documentary attachment to prove the reimbursement authentic.

Sample Reimbursement Claim Letter


Ms. Lena Dane

Marketing Manager

Tumblers Industries

New Ginny Road

Monteria 54790


Mr. George Grey

Manager Accountant

Tumblers Industries

New Ginny Road

Monteria 54790

Date: 6 Jun, 2014

Subject: Claim Letter for Reimbursement of Official Tour Expenses.

Dear Mr. Grey

I am writing this in order to notify you that I have joined the office again from 12 February, 2014 after my 15 days official marketing tour to New York. I am writing this regarding my due settlement of the reimbursement amount $0000 for the official marketing tour to New York.

The total expenditure during this trip was $000. It comprises of the Accommodation, Transport, food expenses and my travel allowance.

I have filled the reimbursement form and attached the required documents regarding the reimbursement for your perusal. It included all the bills and receipt of the travel expense that I made during this trip. You are requested to accept my claim and issue the cheque without delay. Your positive and earliest action is anticipated. Thank you for your consideration.

Yours sincerely,

Lena Dane

Marketing Manager

Tumblers Industries

Given Below are a few Claim letter samples for a clearer Idea.

Claim Letter for Defective Product
A persuasive letter written in courteous manner addressed to the company can easily identify the problem of customer regarding the defective product.

Sample Claim Letter for Lost Goods
Finding back the lost goods is very tough, if you have missed your luggage during traveling by public transport, in a hotel stay or somewhere out of your home.

Claim Letter to Courier Company
Courier services make our life easy with their fast delivery services. But sometimes it disappoints with its poor services for instance delay in delivery, damaged goods while delivery and sometimes they fail to make delivery.

Insurance Claim Letter Sample
Insurance company provides insurance of life and goods in return of the charges. Services of insurance company make life trouble-free. Though, sometimes a small mistake or carelessness can damage its credibility.

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