Reimbursement claim letter is an official letter to request the refund of authorized expenses. It covers all the relevant information regarding the expenses and the demand of reimbursement. A verbal claim or an oral complaint can never give you the expected result. Write a professional claim letter in order to claim your reimbursement.
Reimbursement is provided to the professionals for specific expenses such as expenses on official tour, official event, business parties and many more. A formal letter for this claim presents an organized description about the detail of the expenses. It also gives the facts and figures with the relevant documentary attachment to prove the reimbursement authentic.
Sample Reimbursement Claim Letter
From
Ms. Lena Dane
Marketing Manager
Tumblers Industries
New Ginny Road
Monteria 54790
To
Mr. George Grey
Manager Accountant
Tumblers Industries
New Ginny Road
Monteria 54790
Date: 6 Jun, 2014
Subject: Claim Letter for Reimbursement of Official Tour Expenses.
Dear Mr. Grey
I am writing this in order to notify you that I have joined the office again from 12 February, 2014 after my 15 days official marketing tour to New York. I am writing this regarding my due settlement of the reimbursement amount $0000 for the official marketing tour to New York.
The total expenditure during this trip was $000. It comprises of the Accommodation, Transport, food expenses and my travel allowance.
I have filled the reimbursement form and attached the required documents regarding the reimbursement for your perusal. It included all the bills and receipt of the travel expense that I made during this trip. You are requested to accept my claim and issue the cheque without delay. Your positive and earliest action is anticipated. Thank you for your consideration.
Yours sincerely,
Lena Dane
Marketing Manager
Tumblers Industries
Given Below are a few Claim letter samples for a clearer Idea.
Claim Letter for Defective Product
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Claim Letter to Courier Company
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Insurance Claim Letter Sample
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