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Promotion Letter for Employee

Promotion letter for employee is an official document issued by an organization to declare the promotion of a particular employee formally. It is most likely issued by the human resource department of an organization. The basic purpose of this letter is to inform the good news of the promotion with all the relevant information regarding this change.

It formally congratulates the promoted employee with best wishes and inspirational phrases to persuade the employee to do extremely well in his new position. It clearly spells out the new designation with its current title. It also provides the information about his new job responsibilities, salary structure and other special allowance, if there is any.

Sample Promotion Letter for Employee


Mr. George Shaw

Manager human Resource

Wilkins Software Solutions

56 Norman Towers

Henry’s Garden

Denver 6567


Ms. Betty Lynn

Finance Executive

Wilkins Software Solutions

56 Norman Towers

Henry’s Garden

Denver 6567

Date: 1 July, 2014

Subject: Promotion letter

Dear Ms. Lynn,

I am writing this with immense pleasure on behalf of the board and management of Wilkins Software Solutions, to inform you the good news of your promotion. You have been promoted to Manager Finance. Your new designation will take effect on 3 March, 2014.

Accept our hearties congratulations on your success. It is a designation of respect and great responsibilities. We are quite sure that you deserve to be here. You have presented a great example of dedication and hard work. Your new reporting Manager is Mr. Loren Klan and your new cabin will be located in H Block of our new office Building.

I have enclosed some documents regarding the formality of your promoted designation. Please study them, if agreed put your signature and send it to me by tomorrow. Wish you all the best for your future endeavors. Wilkins Software Solutions is looking ahead to your outstanding performance.

Thanks and regards,

George Shaw

Manager human Resource

Wilkins Software Solutions

Given Below are a few Promotion Letter samples for a clearer Idea.

Letter of Intent for Promotion
A letter of intent for promotion is written to make a company’s management aware about an employee’s desire to be promoted to a certain post.

Promotion Recommendation Letter
A promotion recommendation letter is written to recommend an employee for the promotion of his post within a certain company.

Product Promotion Letter
A product promotion letter is an effective tool of marketing that helps to promote any product to the customer and its clients in an attractive way.

Promotion Thank You Letter
A promotion thank you letter is written after getting promoted to a new post.

Promotion Request Letter
A promotion request letter, as its name says, it is a written request for a promotion to the management team of a company or an organization.

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