Business letter enclosure notation is usually written to serve the official purpose when some other documents regarding the business deal is required. The enclosure notation is the most important element of any business letter. This informs the recipient that there is some other document attached with the letter that requires studying too.
It is normally mentioned in the end of a letter. The intention is to let the person who reads the letter know that an accumulation item or document is included too. It is written as Enclosure: or Encl. If one enclosure is present, then the notation “Enclosure” can be used. On the other hand, the notation “Enclosures (number of the items)” is used if there is more than one enclosure.
Sample Business Letter Enclosure Notation
From
Ms. Millie Martha
Finance Manager
Head – Marketing
Thomas Official Equipments
45 Trading Square
Toronto 765787
To
Mr. Kelvin Morris
Deputy Manager Finance
Regal Associates
8 Ultimate Towers
Toronto 369879
Date: 26 May, 2014
Subject: Contract of official furniture supply
Dear Mr. Kelvin Morris
Greetings!
I am writing this with reference to the latest meeting held on April 20, 2014 for the one year contract of official furniture supply between Thomas Official Equipments and Regal Associates.
As we have discussed over our meeting Thomas Official Equipments will be the supplier of Regal Associates official equipment supplier for one year starting from March.
Subsequent to this meeting as agreed, we will provide you a free session of repairing or exchanging if required in the supply for the whole year on a discount of 75%. In order to execute this agreement we have send this letter, a catalogue and their prices. As a supplementary to this, we also have enclosed a separate brochure only meant for the internal use of Regal Associates.
Kindly study the enclosed documents I have attached along with this letter. That is a catalogue of official furniture and a rate list of the official equipments. Do not hesitate to contact us in case of any query or clarification. We look forward to a successful association with you.
With best wishes and regards,
Ms. Millie Martha
Finance Manager
Head – Marketing
Thomas Official Equipments
Enclosures: 2
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