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Business Letter Enclosure Notation

Business letter enclosure notation is usually written to serve the official purpose when some other documents regarding the business deal is required. The enclosure notation is the most important element of any business letter. This informs the recipient that there is some other document attached with the letter that requires studying too.

It is normally mentioned in the end of a letter. The intention is to let the person who reads the letter know that an accumulation item or document is included too. It is written as Enclosure: or Encl. If one enclosure is present, then the notation “Enclosure” can be used. On the other hand, the notation “Enclosures (number of the items)” is used if there is more than one enclosure.

Sample Business Letter Enclosure Notation


Ms. Millie Martha

Finance Manager

Head – Marketing

Thomas Official Equipments

45 Trading Square

Toronto 765787


Mr. Kelvin Morris

Deputy Manager Finance

Regal Associates

8 Ultimate Towers

Toronto 369879

Date: 26 May, 2014

Subject: Contract of official furniture supply

Dear Mr. Kelvin Morris


I am writing this with reference to the latest meeting held on April 20, 2014 for the one year contract of official furniture supply between Thomas Official Equipments and Regal Associates.

As we have discussed over our meeting Thomas Official Equipments will be the supplier of Regal Associates official equipment supplier for one year starting from March.

Subsequent to this meeting as agreed, we will provide you a free session of repairing or exchanging if required in the supply for the whole year on a discount of 75%. In order to execute this agreement we have send this letter, a catalogue and their prices. As a supplementary to this, we also have enclosed a separate brochure only meant for the internal use of Regal Associates.

Kindly study the enclosed documents I have attached along with this letter. That is a catalogue of official furniture and a rate list of the official equipments. Do not hesitate to contact us in case of any query or clarification. We look forward to a successful association with you.

With best wishes and regards,

Ms. Millie Martha

Finance Manager

Head – Marketing

Thomas Official Equipments

Enclosures: 2

Given Below are a few business letter samples for a clearer Idea.

Block Business Letter Sample
Block business letters are the most popular and generally used format of business letters written in block layout. Every information is typed flush left, with additional one-inch margin surrounding the letter.

Business Greeting Letter Example
Business greeting and encouragement letters express legitimate support and motivation for their achievements.

Sample Business Letter of Intent
Business letter of intent is generally addressed by business organizations who intend to come together for business with another business companion.

Business Marketing Letter
Business marketing letter is a frequently used formal letter in business organizations. It is written to serve the business/ market condition/ new product promotion and so on.

Business Enquiry Letter
Business enquiry letters are formal letters addressed to some individual or an organization to put some inquiry or to ask some question regarding business.

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