Following are a few tips that will help a person to write a billing dispute letter in a better way.
- The billing dispute letter follows a formal template. The reader must be addressed properly. Try to avoid the use of unprofessional or informal language as it may seem insensitive.
- Be brief, clear and to the point. Try not to make your letter of more than one page. Whatever you say must be clear and must include relevant facts only.
- You need to specify the mistake you found in the letter. Try to send a copy of that letter along with the letter of dispute. Highlight the mistake so it will be easy for the recipient to understand where they made a mistake.
- Clearly mention what you want them to do to rectify their mistake. Like “kindly clear the data from the bill and also from my record”.
- Attach a copy of proof to support your point. Attach any payment bill or any other document which will satisfy the recipient and allow him or her to agree to your point.
- Proofread the letter to make it flawless. Check the letter to see if you have clearly stated your point.
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Sample Letter of dispute is a formal way to notify the credit card company or the other financial institutions about the inaccurate charges.
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