Here are some tips on how to write a distribution letter.
- Select a correct standard business layout for your letter to reinforce the formal nature of the document.
- Such letters are detailed with information on all the necessary provisions.
- It should be written in a specific, concise and straightforward manner.
- Write down the names and addresses of both parties in addition to date and signature of the sender.
- It should also carry the date when the letter is issued by the company/individual.
- Start your letter mentioning the purpose of the authorization.
- Addressed to specific individuals directly in your letter.
- The details regarding the distribution rights given to a person or entity must be detailed and specific in the middle paragraph.
- Close your letter with information regarding the terms and conditions of the issuing party to assign authority.
- Do not forget to specify the duration of the authorization with a date range, if there is any in the final paragraph.
- If the period of authorization is imprecise you can specify the beginning date and that the authorization will remain in effect in anticipation of further notice.
- Carefully check the letter for spelling and grammar errors.
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