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Sample Approval Letter For Purchase

In an organization, various kinds of needs emerge from time to time. But before purchasing anything important, a request is submitted with the management or the concerned department stating the need. And once the company approves it only then it can be bought. Being the owner or manager of the company, if you also come across these kinds of requests then you must respond to them with professionally drafter approval letters for purchase.

If you don’t know how to write such professional letters then use the example sample given below to frame your personalized letter with all the details. Make sure you mention the purpose clearly and keep the tone of the letter formal.

Example of Approval Letter For Purchase

Julia Mars

Chairman,

XYZ Corporation Pvt. Ltd.

42 Richmond Street,

New York

Date: 7th September, 2015

To,

Mathew Jacob

Marketing Manager,

XYZ Corporation Pvt. Ltd.

New York

Dear Mr. Jacob,

I have received your request to purchase five new PCs for marketing department. I have gone through the details of your request and have decided to allow you to make the purchase of five new computers for your department.

The company understands that there have been new recruits in your department and you are working on expanding your workforce which means you will need more computers. You can coordinate with the IT department and go ahead with purchasing the required computers of the configuration you require. They will provide you with the contacts of the reputed suppliers with whom you can contact for this need. Once the installation is done, present the bill in the finance department and it will be cleared.

Seek assistance from IT department for complete installation of the computers in the office. They will also install all the important software on the systems for smooth functioning.

In case you have any doubts related with this purchase, please get in touch with me.

Regards

Julia Mars

Chairman,

XYZ Corporation Pvt. Ltd.

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