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Contract Approval Letter

If some company has submitted quotations of products or services or has shown some kind of interest in offering your company its products and services then it is the duty of your company to send a formal contract approval letter, if you are interested in moving ahead with the deal. For that, you must know how to pen a professional contact approval letter which consists of details on the approval of the contract.

Here is a format sample of contract approval letter which can be used as a reference for creating a professional personalized letter with all essential details. Use it by incorporating essential modifications to frame a short yet informative letter.

Contract Approval Letter Example

Henry James


Sachs International,

22nd Park Avenue

Los Angeles

Date: 7th September, 2015


Simon Thomas


ABC Corporation Pvt. Ltd.

62, Autumn Gardens,

Los Angeles

Dear Mr. Simon,

This is to inform you that Sachs International has approved your application for supply of computer hardware at Los Angeles branch for a year, effective from 1st October, 2015.

As per the contract, ABC Corporation Pvt. Ltd. will be responsible for supplying all the computer hardware related necessities along with all kinds of annual maintenance at the cost of $ 20 per computer system. In addition to this, every quarter, the company is going to conduct a service of all the systems to make sure that the systems are in the best of their conditions and offer their maintenance services as and when needed. It is important that you start with the deliveries of the first lot of 50 computers from 1st October, 2015 and further as needed.

All the compensations will be made at the end of the quarter as final adjustments will be made at the end of one year when the contract ends.

Please find enclosed the final copy of the contract. If you have any doubts then please feel free to contact.


Henry James


Sachs International

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