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Letter Announcing Employee Leaving

Gone are the days when traditional letters were used in companies and firms for any sort of announcement. However, today, the corporate scenario has changed a lot. For announcement of departing employees, internal memos, announcement letters or e-mails are rather used.

Such letters are normally divided into two parts: the first contain relevant information in context to the departure, for instance employee’s name and date that he or she left. The second part contains other related information like management’s feelings on the matter and the employee’s future plan.

It contains the length of the employee’s tenure at the organization, the date that the employee has left the organization, the employee’s position or job title, and other pragmatic facts.

Sample Letter Announcing Employee Leaving:


(All the employees)


(Name of the Manager)

Date: 11.04.2014

Subject: Retirement of Ms Jennet Ronnie

This is to notify you all that Ms Jennet Ronnie will no longer work with us as a part of our organization as she is retiring on January 10, 2014.

It is with mixed feelings that I declare farewell. I am not able to imagine anyone in the department who has done this much for our organization than Jennet Ronnie. She has been the only person who keeps all minute details of the department, even the file-cabinet keys, copy of an annual report from the starting years. Let’s hope she will remain available in our certain times of emergency.

I request you all to join me in congratulating Jennet on her splendidly deserved next phase in life and leisure. We all will miss you, Jennet.

We wish you all the best to your future plans to travel and demonstrate your paintings.




Given Below are a few Announcement letter samples for a clearer Idea.

Letter to Announce a New Business Location

Wedding Announcement Letter
Wedding announcement letter is an informal letter. Every couple wants their friends and relatives to be a part of the nuptial occasion which will be one of the most cherished days of their lives.

Promotion Announcement Letter
Every organization offers a promotion to its employees. And if the same gets accepted by the employee, the company announces it in memo form and circulates it to all employees within the company.

Pregnancy Announcement Letter
Pregnancy Announcement Letter is normally addressed to close friends, family members, near or even distant relatives & all the interested ones to inform the good news that someone is pregnant in your family.

Graduation Announcement Letter
Graduation announcement letters are semi formal letters. It is a sweet and simple note informing that are doing well or asking about the recipient’s health and family.

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