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How to Write a Letter of Inquiry

Letter of inquiry is usually written in order to satisfy the most common questions and queries of the organization related with the funding. It is also send to ask some question with a slight change in content and writing style. It briefly covers all the relevant information of the foundation. There are several categories of such letters, for instance, job inquiry, internship, after an interview and so on.

It includes to the point description of the sender and a clear explanation of the required information. Letters of inquiry are most likely sent before a formally written proposal of grant. You can find several generic samples or form letter of inquiry but always compose a customized letter according to your requirement. A perfectly worded letter focused on the actual need generates the interest in your inquiry and convert into a demand of full proposal. We have provided some effective writing tips to guide you how to write a successful letter of inquiry.

How to Write an Inquiry Letter

Format and language:

  • Compose it on the official letterhead in the format of standard business letter writing.
  • Do not elaborate the message. Make a concise and focused letter of inquiry.
  • Write it in a persuasive manner without getting in tone of pleading.

Opening paragraph:

  • Introduce your foundation and the project in the initial lines.
  • State the purpose of writing in the first paragraph.
  • Mention your target people, cause and exact geographical area of the project.
  • Provide a brief detail of statistical data or other concrete examples to demonstrate your authenticity.

Middle paragraph:

  • List the problems you have identified in the middle paragraph.
  • Provide a very brief description of the background of the foundation.
  • Mention some of your major activities, achievements and awards.
  • Briefly describe your project with its desired objectives.
  • Write some lines to explain the funding requirement of the project.
  • Provide a logical and possible solution in an understandable language.

Last paragraph:

  • Mention some of your other funding sources to demonstrate the importance of your project.
  • It also shows your authenticity and credibility.
  • Summarize your purpose of writing in the last paragraph.
  • Briefly restate your project and shoe your willingness to answer their further questions.
  • Request them to contact you for further clarification.
  • Express your gratitude and close the letter.

Proofread and send it:

  • Proofread it carefully to avoid errors and mistake. A flawless letter is the basic requirement of any business writing.
  • Put your signature to make it valid and send it.

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