Collection letter for dental offices is the best effort to motivate and encourage the patient to pay the outstanding amount promptly. It gives a humble reminder to the patient without breaking the relationship of dentist and the patient. A formally worded letter defiantly convinces them to settle the amount. It also suggests the best possible ways to make the payment convenient for the patient.
It covers all the relevant information regarding the sent bill. It includes the exact amount, due date, payment structure and other facts. It serves as a formal follow up of the bill which you have already sent to the patient. It shows that you have taken the nonpayment as an oversight of the patient not as an intentional act. It can help you getting your bill settled in a friendly manner without affecting the relationship.
Sample Collection Letter for Dental Offices
From
Mr. George Buckner
Manager
Dental Care Clinic
S 7/67 Cylix Circle
Morris Garden
Denver 57899
To
Mr. Edwin Marcus
&/9 Helix Square
New Lane
Denver 43577
Date: 10 Jun, 2014
Subject: Collection Letter for Dental Treatment
Dear Mr. Marcus,
This is to inform you that you are required to settle the due payment of $000 for the dental services provided by Dental Care Clinic in between 07 February, 2014 to 12 February, 2014.
As per our record you have not made the payment even after our telephonic reminder on 14 February, 2014. You are request to contact the concern person in our clinic if you have any financial difficulties regarding the amount. We will definitely arrange some assistance in form of flexible payment structure.
If this payment comes under your insurance company, you are requested to contact their officer to discuss and settle the outstanding amount promptly.
If you have already sent your payment before receiving this letter of collection, please take no notice of this and accept our sincere thanks.
Sincerely,
George Buckner
Manager
Dental Care Clinic
Given Below are a few collection letter samples for a clearer Idea.
Bad Check Collection Letter
A bad check collection letter is generally written as a formal notification after receiving a bad check. It requests the sender to collect the bad check and promptly settle the payment with a valid one.
Bad Debt Collection Letter
Bad check collection letter serves as a final formal notice reminding about the nonpayment. This is usually written by the debt collection agency hired by another company.
Collection Letter for Rent
Collection letter for rent is usually written by landlord to notify the tenant regarding the nonpayment of rent amount.
Final Notice Collection Letter
Final notice collection letter serves as a last formal notice regarding the due payment. This letter is usually sent after the two or three collection reminder letters.
Collection Settlement Letter
Collection agencies send a letter on behalf of another company for the settlement of the outstanding payment.
Collection Letter Format for Outstanding Amount
Invoice Payment Collection Letter Format, Example
Official Collection Letter Template and Example