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Sample Request Letter for Budget Approval Format

Request Letter for Budget Approval Format
Budget Approval Request Letter Format

Whenever you wish to get an approval from the designated authority for budget, you must write a formal letter for budget approval. The budget approval request letter format is simple and includes all the information in relation with the budget which the receiver of the letter might need in order to approve it.

For your reference, a sample letter for budget approval has been shared below. You can simply use this letter format for creating a customized letter that rightly fits in your conditions and requirements.

Format for Request Letter for Budget Approval


Ana Gibbs

Deputy Marketing Manager

Zenith Technologies

New York

Date: April 30th, 2023


Mr. Henry Smith


Zenith Technologies

New York

Subject: Regarding Approval of Budget for Office Picnic

Dear Mr. Henry,

The purpose of writing this letter is to have the budget approved for the office picnic that the Marketing Department is planning to organize for all the members of the department on May 9th, 2023.

As you are aware that the Marketing Department has been able to achieve all its targets for the quarter much before the end of the quarter, the department has decided to celebrate the same by going on an office picnic on May 9th, 2023 which is a Saturday.

We have gotten in touch with Wellness Resorts located in the outskirts of New York and have managed to make all the arrangements for the department. The total cost of the picnic would be $ 850 and the resort is going to be taking care of all the arrangements that include the lunch and high-tea. There will be an additional cost of transportation which will come to around $ 200.

Therefore, the total budget for the picnic for the entire Marketing Department would be $ 1050. Please let us know if this budget is within the expectations of the organization. We would be happy if the budget gets approved and would request you to have the funds released at the earliest so that all the arrangements for the event can be made as soon as possible as we are required to submit a booking amount with the resort.

Kindly let us know if there is any more information required by the management about this event.

Thanking you for your time and attention.


Ana Gibbs

Deputy Marketing Manager

Zenith Technologies

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