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Conference Welcome Letter Writing Tips

Here are a few tips that a writer should keep in his/her mind while writing the conference welcome letter.

  • The reader must be addressed properly. Address the person by name in the salutation, and be certain that you have correctly spelled it.
  • Give your letter a formal look and present you thought professionally to welcome the concerned person.
  • Open with a mention of how you know the person and what made you write this letter. This will put the reader’s mind at ease about getting a letter from a stranger.
  • Pay a compliment if possible, but nothing too personal. For example, you might mention that you think the house they just bought is cute. If the person is a new colleague, mention something complimentary that you’ve heard, perhaps that “the boss says you’re a dynamo.”
  • Explain about your offer. Be specific so your offer will sound more sincere, and the recipient may be more likely to take you up on it.
  • Key details must be mentioned in the letter. The information must be helpful to the reader. In the workplace, you might mention that people from your department like to have lunch together on Fridays or something similar. Include a list of helpful information such as trash day and so forth.
  • Close your letter with one sentence that says “welcome” in some way. When you sign off, it’s a good idea to add your email, phone number or extension

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