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16 Tips for Writing a Transfer Request Letter

Here are some effective tips to make your request writing successful transfer request letter.

  • Compose it on your official letterhead as this is a highly professional communication.
  • Follow the full block or semi block format of business letter writing.
  • Make a precise, factual and meaningful message of request.
  • Write a simple, easy to understandable and to the point request. A long and vogue note of request usually fails to deliver the real message.
  • Write your name, designation, organization, its address and your contact number.
  • Mention the recipient’s name, designation, organization and its address.
  • Enter the current date on which you send it.
  • Create a short and snappy subject line. Include some relevant facts to make it more meaningful, for instance your employee identification number, reference code or something similar to it.
  • Start it with a proper formal salutation.
  • Open it directly with your purpose of writing. Mention that you want to get transferred to your desired location with its reason in the first paragraph.
  • State your current location that you are working in and then write the new location where you want to get shifted.
  • Provide your essential details related with your employment, for instance, your tenure of service, date of joining, employee identification number, some of your remarkable achievement and so on.
  • Expand the points that you have mentioned in the above lines. Provide a brief reason of transfer request with its background in the middle paragraph.
  • Express your interest and enthusiasm in working with the company. Request them to transfer you as you really want to continue working with your same organization.
  • Conclude your request with a positive note and a gesture of gratitude for the recipient.
  • Write a formal complimentary valediction and put your signature to make this correspondence authentic.

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