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How to Write a Formal Job Letter

Formal job letter is the most commonly used document in the process of job searching. It is also known as a cover letter. It is a professional way to demonstrate your qualification, skill sets and other qualities to prove your appropriateness for a certain job position. It is not a replication of your resume. It is actually a complimentary document attached with you resume to communicate some of your relevant abilities or qualities to make your candidature effective.

It is the best way to express your enthusiasm for work and interest in a particular organization. You can also use this as template to quit a job with a slight change in content. We have provided some easy and effective writing tips of formal job letter.

  • Write your name, address, contact details followed by the name of the potential employer, title, organization and its address.
  • Enter the current date and create a crisp subject line.
  • Address it directly to the hiring manager to the concerned person with a formal salutation to give a person touch.
  • Mention the source from where you got the knowledge of this job position in the initial lines.
  • Introduce yourself and express your willingness to work with them in the first paragraph.
  • Expand all the information of opening paragraph in the middle paragraph to provide more clarity.
  • Give a brief detail of your educational and professional qualification.
  • Try to demonstrate your enthusiasm and appropriateness for the job by communicating your skill sets.
  • Mention your awards, accolades, achievements and other remarkable abilities to prove yourself a suitable candidate for the job position.
  • Do not forget to give details of an internship or any previous work experience in the related sector.
  • Try to provide a summary of all your relevant qualification and skills within two or three lines in the last paragraph.
  • Request the reader to contact you on your contact details at his earliest convenience.
  • If you want to take the initiative, write that you will contact them for follow up after some time.
  • You can also request him to call you for an interview or meeting.
  • Close it with a formal complimentary closure salutation such as “Sincerely,” “Faithfully” or anything similar to it.
  • Proofread it carefully to avoid grammatical or spelling errors. A letter free from errors and mistakes shows your professionalism and credibility.

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