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Employee Notice of Termination Letter Sample

There are so many cases when you find that the employees of your company are not following the rules of conduct or company policies or adhering to the company regulations. In such a scenario, you are suppose to be writing a formal letter. When you are terminating any of your employees then you must make sure that you follow the right procedure to do that. And writing a notice of termination is one of the things that you are required to do.

Here is an example format of the employee notice of termination letter to help you frame a customized draft which contains all the necessary points which are essential. Use this template to create your own letter. Remember to use company’s letter head for writing such a letter.

Employee Notice of Termination Letter

Date: May 23rd, 2015

Private and Confidential

Adam Gibbs

123, Silver Street

New York

Dear Mr. Gibbs

Termination of your employment

The purpose of writing this letter is to inform you about the termination of your employment with ABC Corporation Pvt. Ltd.

On the meeting conducted on November 10, 2015 with Mr. Julian Smith, Supervisor, you were advised to meet the targets given to you for the coming month. For that you were issued a formal letter stating your new targets on November 15, 2015. You were also given a choice to have counseling sessions with your supervisor in order to learn about the techniques to improve your performance and meet your targets effectively.

Another meeting was conducted on February 1, 2015 with Mr. Sam Andrew, Deputy Marketing Manager and Mr. Julian Smith, Supervisor and again your were advised that you need to work harder to meet the targets that have been set for you. In this context, the second warning letter was issued to you on February 5, 2015.

You have also attended the meeting with Mr. Joseph Reynolds, Marketing Manager; Mr. Sam Andrew, Deputy Marketing Manager and Mr. Julian Smith, Supervisor on April 1, 2015 in which you were issues a final warning stating that in case you are unable to deliver the required performance and meet your targets by May 1, 2015 then your employment will be terminated.

We have studied your performance levels for the last month as well and your performance still is unsatisfactory. Moreover, you have also not taken the benefit of counseling sessions to bring any positive change in your performance.

Therefore, the management has decided to terminate your employment because of the reasons mentioned below:

  • Inability to meet sales targets
  • Inability to improve performance over a period of 6 months despite all the counseling and warnings.

Based on the length of your service with the organization, the management has decided to give you a notice period of 4 weeks. Therefore, your employment will end on June 23rd, 2015.

You will also be sanctioned all the accrued entitlements and outstanding remuneration that you are entitled to, up to your last day of employment.

In case you have any queries then please contact me at [email protected]


Yours sincerely,

John Shaw

HR Manager

Given Below are a few Termination Letter samples for a clearer Idea :-

Termination Letter to Employee for Misbehavior
Professional environments do not tolerate misconduct from employees

Sample Job Abandonment Termination Letter
In every organization there are some employees who are not regular

Sample Letter of Termination for Cause
Letter of Termination for Cause If there is an employee in your company

Termination Letter to Employee for Cause
When an employee fails to adhere to company’s policies and procedures

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