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Tips for Writing a Transfer Letter

Transfer letter is a formal letter written to make a request to get transferred to a new job position or location within the company. It is usually addressed to the human resource department, head of department, supervisor, boss or the other higher authority of the organization. It could be written as a temporary transfer request or may be for the permanent change. It provides the detail of the current account with the changes you are accepting in the future.

It covers all the relevant information related with the transfer including the specific time, reason and so on. It communicates the justification for the transfer request, along with the list of benefits you would bring to the company. It also indicates what step you will take if the recipient overlooks your request. You may find several samples or examples of such letters over the internet but it is always best to send a customized letter rather than a generic form. Here we have tried to make you confident about how to write it.

We have presented the best tips to make your transfer letter effective and easily accomplished.

  • Compose it on your official letterhead as this a formal correspondence between an employer and organization.
  • Write it in the block style format of business letter writing to make it look professional piece of writing.
  • Make a short, precise and focused letter explaining your request in sincere tone.
  • Write it in the standard format of business letter writing.
  • Enter the current date on which you send it to the recipient. Always write the full form of date as abbreviated date lines usually creates confusion.
  • Create a short and snappy subject line including the exact facts. Make it crisp and significant to deliver the gist of the letter in first look.
  • Start it with a formal and appropriate salutation.
  • State what exactly you want. Open your letter directly with your request. Write down that you want to get transferred.
  • Provide the date, position and location without ambiguity.
  • Explain it in detail, for instance you may write that you wish to be transferred to another branch of the company, city or state in various locations etc.
  • You may also mention your personal achievements after providing the reason of your transfer in the second paragraph.
  • If you are writing this to get transferred on the new job position, do not forget to remind him about your performance and duties at the current job.
  • Explain what you will do to improve the productivity of your department and how your current experience makes you appropriate for that.
  • Provide your contact information and request the recipient to contact you for the further discussion regarding your request.
  • Do not forget to express that you completely trust the decision making power of the recipient in the last paragraph. You can also request him to guide you further with his advice.
  • Attach some relevant documents as supportive with it. You may add your updated resume, copies of certificates and degrees to prove yourself deserving for the new position. Mention all the enclosed documents clearly in the end of the letter under the enclosure notation.
  • Thank the reader in the end and close the paragraph.
  • Close it in a formal manner by an official valediction such as “Sincerely,” with your name.
  • Study your letter carefully before handing it over to the recipient. Make all the necessary changes to present a flawless document.
  • Put your signature and send it to the recipient.

Other Categories of Transfer Letter Writing Tips:-

How to Write a Transfer Letter
Transfer letter is a formal letter either written by an individual to request.

Tips for Writing a Employee Transfer Letter
Here we have provided with some effective tips to make your writing employee.

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