If you wish to terminate the contract from one of your service providers then writing a cancellation letter of a service contract is the right way to move ahead. A contract termination letter is a simple letter which ends the contract formally. Letter to cancel a service contract is suppose to be precise.
In this post, we have included a proficient sample letter of termination of service provider. Along with this formal cancellation letter of a service contract, we have also included important points to keep in mind while writing cancellation of service letter to vendor.
How to write a cancellation letter for a service contract
Use the following tips while framing a perfect cancellation letter of a service contract:
- Keep the tone formal and polite
- Include the reason for terminating the contract in brief
- Mention the final decision on cancelling the contract
- If you are satisfied with the services, include an appreciation note
Sample Cancellation Letter of a Service Contract
A to Z Technologies
Date: February 1sth, 2019
Quick Flight Couriers
Sub: Termination of Service Contract
Dear Mr. Richard,
I am writing this letter to inform you that A to Z Technologies, with account no. 5678/2015, has decided to terminate the service contract with your company, effective from February 5th, 2019.
The reason behind cancelling this contract is the constant delay in courier deliveries in two quarters. We have received many complaints from our clients and have informed the same to you quite a few times but there was no serious change witnessed in your services.
We have been associated from last four years and we were very much satisfied with your services expect the last six months which have compelled us to take this decision. You are requested to consider this letter as our formal notice for terminating the contract between A to Z Technologies and Quick Flight Couriers. In case of any clarifications, please feel free to contact me.
We wish you all the best for all your future endeavours.
A to Z Technologies
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