Here are some useful tips to guide you while writing debt collection letter.
- Compose it on the official letterhead as it is a business communication.
- Write it in the standard business letter writing format.
- Create a crisp subject line. Include the reference number, invoice number or other such code to make it factual.
- Write the letter with simple and understandable language. Do not use flowery or complex sentences.
- Avoid using legal terminology. Though it is a formal notice, use of legal jargon’s change the actual essence.
- Keep your tone firm and serious throughout the letter. But try to add some persuasive lines in the last paragraph.
- Provide a time frame with a strict warning. This will help you in fast settlement.
- Conclude it with an expression that you want to settle the issue out of the court but in case of nonpayment you will defiantly file the lawsuit.
- Make two copies of it one for the debtor and one for your further correspondence.
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