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Sample Memo to Implement the Shifting Policy

Every company has its own shifting policy and with time, there are certain changes required to be made in this policy. Being the HR manager or the person for implementing the shifting policy, you have to write a letter to all the employees which will work as a shifting policy change memo example. You can use the sample memo for new procedure or sample memo to employees policy.

In this post, we have come up with a sample memo to implement the shifting policy. You can follow this proficient sample memorandum to implement the shifting policy to create a personalized memo for your company.

Sample Memorandum to Implement the Shifting Policy

From,

Adam Smith

HR Manager

Zenith Technologies

New York

Date: October 24, 2025

Dear Project Managers,

This is a memorandum for informing all the employees about the new shifting policy that has been introduced by the management. It has been observed that there are many employees who are witnessing problems in shifting and that’s the purpose of writing this letter. Understanding this issue, we have taken this issue to the management and have come up with a decision to change the present shifting policy.

As per the new shifting policy, the employees will be allowed to swap their shifts only with the members of their own team and this will be required to be approved by the Management first. For that, an application for approval must be written to the management and then only the decision will come into effect. For better clarity and understanding, the full detailed description of the shifting policy has been attached with the mail.

In case of any confusion or doubt, please feel free to get in touch with us. Make sure that you have thoroughly understood the policy so that the same can be implemented without any chaos or confusion.

Regards,

Adam Smith

HR Manager