Tips for Writing an Cancellation Letter of Services

Here you will find some tips about how to write cancellation letter of services.

• Write your cancellation letter in a polite language. Keep your tone firm while notifying the service provider regarding your decision of cancelling the membership.
• Write the name and address of the person / company to whom you are sending the letter. Enter the current date and a short and meaningful subject line in terms of delivering the purpose of your letter in a first look.
• Start the main body of the letter with an appropriate salutation. Write the recipient’s name with ‘Mr. / Ms. [Last Name]’ to show respect or ‘To Whom it May Concern’.
• Clearly state the date you will be cancelling the service.
• Explain the reason of your service cancellation in brief and factual manner.
• Mention the company’s name, date of contract and other contact information. You can write down your account number if is important.
• Request correspondence from the service providing company confirming the cancellation of membership is accepted. This will serve you as a proof of cancellation acceptance.
• Do not forget to request them for the review of payment and refund of your services you have availed till date and to deposit the refund, if applicable.
• Close your letter with a complimentary closure. For example, ‘Sincerely’ Or ‘Truly Yours’.
• If you have enclosed any other document with your service cancellation letter, mention that with an ‘Enclosure’.
• Do not forget to include a handwritten signature.

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