A clearance letter for withholding cash and late deposit is written by an employee to the manager against a notice or warning of show cause. It is important to send a withholding letter to your employer as soon as possible. This post contains sample clearance letter format and example of clearance letter format for withholding cash and late deposit. You may use these for reference and easily draft your customized letter.
To
The Manager
Human Resource Department
Novelty Ventures Limited
California, United States of America
Subject: Clearance letter for withholding cash and late deposit
Respected Sir
With all due respect, this letter is in relation to the Show Cause notice I received for withholding the cash and depositing late in the bank. I apologize for the mishap but the sole reason behind this is the system’s technical issue.
The upgradation was time-consuming. I even waited after the working hours ended but all of that did not work out. I deposited the required amount of cash in the bank the next day, first thing in the morning. Kindly check and look into the matter so that the warning is cleared on my account.
Thank you for your time and cooperation.
Yours Truly
Daniel Scott
IT Department
September 3rd, 2026
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