A purchase order cancellation letter, as its name says, it is written to cancel any purchase order made earlier. Anyone can write such letter, be it an individual or a company, whoever need to cancel any purchase order, he/she can write this letter to the respected company. This type of letter needs the satisfactory reasons for cancelling any order so that the recipient company should understand your needs behind such decision. If you are a business person, then you have to be conscious while writing this letter, because if not maintained properly, it can harm your reputation.
Here in the example stated below, an individual writes this letter to a company for cancelling an order of purchasing some printers due to the uninformed delay from the recipient side.
To,
Mr. Peter Greg
Head Purchase Department
Leo Goods and Services
5-p, second floor
Paul square
New York
11th Nov, 2014
Subject: Cancellation of purchase order of printers due to delayed delivery.
Dear Mr. Greg
I am writing this letter to inform you that we decide to cancel the purchase order for the five printers from your company dated on 27th Oct, 2014. As you still not deliver our purchase order, we have to cancel this order now. You have promised to deliver the product by 1st Nov 2014, but till date, we have not received anything and you did not even inform us about this delay.
We request you to refund our advance payment dated 30th Nov 2014 at the earliest to avoid any legal action from our side.
Thanking you
John Gray.G
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