12 Tips for Writing a Distributor Authorization Letter

Here are some tips on how to write a distribution letter.

• Select a correct standard business layout for your letter to reinforce the formal nature of the document.
• Such letters are detailed with information on all the necessary provisions.
• It should be written in a specific, concise and straightforward manner.
• Write down the names and addresses of both parties in addition to date and signature of the sender.
• It should also carry the date when the letter is issued by the company/individual.
• Start your letter mentioning the purpose of the authorization.
• Addressed to specific individuals directly in your letter.
• The details regarding the distribution rights given to a person or entity must be detailed and specific in the middle paragraph.
• Close your letter with information regarding the terms and conditions of the issuing party to assign authority.
• Do not forget to specify the duration of the authorization with a date range, if there is any in the final paragraph.
• If the period of authorization is imprecise you can specify the beginning date and that the authorization will remain in effect in anticipation of further notice.
• Carefully check the letter for spelling and grammar errors.

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