It happens that sometimes you have to cancel meetings because of some other important work or emergency. In such a situation, you must inform the person you had to meet at the meeting by writing a formal meeting cancellation letter. This is a short letter which includes the reason for cancellation.
If you also have to cancel the meeting then use the example template of meeting cancellation letter to frame a personalized draft with all the details.
Samantha Brown
Marketing Manager
ABC Corporation Pvt. Ltd.
St. Anthony’s Street
New York
Date: 06.03.2026
Sub: Regarding Cancellation of Meeting
To,
Richard Smith
Manager
XYZ Hardware Company
52 Linking Park Building
Herald Street
New York
Dear Mr. Smith,
I am writing to inform you that the meeting scheduled for 6th March, 2026, Thursday at 3 p.m. has been cancelled. The reason for cancellation of this meeting is announcement of a new policy by our company according to which employees are not allowed to visit client until the closing of financial year 2025-26. Therefore, we will have to deal with business over phone or email for this month. I can assure you that my performance will not get affected because of this new policy and I am confident that I will deliver the best of my services to you.
Sincerely,
Samantha Brown
Marketing Manager
ABC Corporation Pvt. Ltd.
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