Sample Format for Apology Letter to Cancel the Meeting

Sometimes due to inevitable circumstances, you have to cancel your meeting. There can be various excuses to cancel a meeting but no matter what your reason is, writing a meeting cancellation letter is a must. It is not only a way to inform the other party about meeting cancelled due to unavailability or any other reason but also a formal gesture. Writing a meeting cancellation is highly recommended if you are unable to make it for the meeting. You can also merge your apology letter to postpone the meeting.

We have come up with a professional meeting cancellation notice. Use this postponed sample meeting letter example to create a customized letter with essential points to include.

Sample Format for Apology Letter to Cancel the Meeting

From:

Robert Robinson

Manager

Asbury Group

23 Herald Street

New York

Date: 25.08.2025

To,

Adam Smith

Branch Manager,

N.D.C Bank

11 A, Richmond Street

New York

Sub: Meeting Cancellation Letter

Dear Mr. Smith,

It is with deep regret that I inform you about the cancellation of meeting which was scheduled on 26^th August, 2025 at 10 a.m. The agenda for the meeting was to discuss on loan facility for infrastructure development of Asbury Group. But due to some emergency situation at personal end, I will not be able to make it for the meeting.

My wife has met with an accident and she will be operated on 26^th August, 2025. I apologize for the situation as I could not inform you prior because all of it happened suddenly. I am extremely sorry for the inconvenience caused. If it suits you then we can reschedule the meeting on 29^th August, 2025 for 10 a.m. Kindly confirm so that required adjustments can be made.

Thanking you.

Sincerely,

Robert Robinson

Manager

Asbury Group Company.