Performance Appraisal Letter Format, Sample & Template

Employee appraisal is a process that helps organizations understand and provide feedback to their employees. It can be used to help employees feel valued and to make sure they are being paid fairly. A letter can be written by the manager to the employee for the same.

In this post are examples of performance Appraisal Letter Format, performance appraisal letter to manager, boss, HR and appraisal letter example. There is also a sample performance appraisal letter template that you may use as reference for your own letter.

Performance Appraisal Letter

From,

Mr. Daniel Green

Senior Manager

Sales Department

Date: February 14th, 2026

To,

Mr. Kyle Ray

Junior associate

Sales Department

Subject: Performance appraisal

Dear Mr. Kyle,

You have outperformed yourself and excelled tremendously in meeting the sales target of the last year. The management appreciates your zeal and dedication for the job and has hereby, decided to offer you an increment of $25,000 which will be effective from February 26, 2026. There is a copy of the indicate receipt enclosed with this letter, for you to understand the calculations of the increment.

It is because of employees like you that the company yields such magnificent result. It is a matter of pride for us to have you in the team. You inspire a lot of people. The determination, caliber and perseverance that you show at such a young age is just amazing. To see you grow into such a wholesome and focused individual has been a great experience. We hope that you will continue to work with the same dedication in the future as well.

For any queries related to your increment, please feel free to reach out to Mr. Ross J, the Chief of Human Resource and Finance departments.

Looking forward to seeing the same spirit from you. Keep working hard.

Best wishes,

Mr. Daniel Green

Senior Manager

Sales Department