How to Write an Appeal Letter

If you feel disappointed with a decision or treatment that has been imperfectly made against you, an appeal letter may be a solution for your problem. Stating your aspect of the matter may help you get a second chance to change the decision or situation in your favor. However, it is required to contact the college, company or the society and request for some feedback before writing your letter.

Once you get feedback, write down all those points and include your statement describing your reason of appeal along with the explanation on how will you overcome it. Keep away from becoming angry or unreasonable. It may work against you and may result in a dismissal or rejection of your case.

A Letter of appeal gives you a chance to represent yourself again in a better way. Try to emphasis on your qualities and present some examples to demonstrate it. To write a professional and effective letter, follow these simple guidelines:

Tips to write an effective Letter of appeal:-

Format of a letter of appeal:

 Write this letter on a professional business letter format. Mention information such as name, address, date, phone number, and e-mail address.

Write down the full date instead of using an abbreviated form, for example “January 9, 2024” or “09 January 9, 2024”.

Mention the recipient’s full name, title of the institution/agency/company along with the email address.

Address your appeal letter as ‘To whom this may concern’.

Opening paragraph:

Introduce yourself in the first paragraph of the letter with your purpose of appeal. State that you are writing this request in the anticipation that they will reconsider your application.

Clearly state about the decision/ action you are appealing for with rational and relevant points.

Body of the Appeal Letter:

In the second and third paragraphs, explain the situation in sequence. Mention dates and all relevant facts. Explain what was unfair, against rules and regulations or why you should be given one more chance. Describe the whole matter and what happened with you in a calm, professional, and factual manner.

Conclude your appeal:

Finally summarize your main points of the request and state what you are anticipating.

Thank the reader with a simple sentence such as, “Thank you in advance for your time and consideration.” in the end of your request letter.

Do not forget to include your contact information so that they could contact you once they have made their decision.

The closing should be formal, for instance you can choose, “Sincerely,” “Cordially,” and “Respectfully,” followed by your name and sign the letter.