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Tips for Writing Charity Letter

Charity letters are often written by the authorized person of the institution/ trust/ society for the purpose of raising funds for some noble cause. Charity letter states the cause of raising the funds very clearly with a strong authentic purpose. It is also known as fundraising letters. Writing a professional letter with a slight touch of emotions is a crucial part to the transaction.

These are addressed directly to the person or the organization for making request to donate the funds. As these letters comes under the domain of official letters. Convincing prospective donors is the most daunting task. A well written informative and persuasive charity letter can do this successfully. Another tough job is to prove the credibility and the longevity of the organization requesting charity.

Here are some quick and simple tips to make your charity letter writing effective and successful.

  • Always compose it on the official letterhead in a standard business letter writing format. Drafting it on plain paper or generic format can be result in a first sight rejection.
  • Write your letter in a formal, polite and firm tone. This a formal letter but it is for some humanity cause so you can make it little personal and persuasive.
  • Make a precise note full of information. Give all the relevant information in an organized manner.
  • Write down the date on which you have planned to dispatch the letter to potential donor.
  • Address the recipient directly with an appropriate salutation. Try to address individually as generic greeting cannot develop a cordial cord which is necessary for your intention.
  • Mention detailed information about your organization, origin/ background of the organization, past/ current achievements, and some credential/ awards if there is any to prove the dependability of the organization.
  • Add some factual information in the opening paragraph to clarify how charity will use the donations. You can explain it in detail in the second paragraph.
  • Do not for get to mention the facts and figures as it gives a more authentic touch to the purpose.
  • Mention how the recipient can do the charity in the third paragraph. Give a guideline about the method. Specifically tell them how they can donate through cash or a cheque.  Always give a clear hint about the amount you are expecting with the recipient. Mention it clearly if there is any specify time frame and the manner of the charity.
  • Always conclude it with a thank you note. Writing a thank you for the consideration or in advance for the future charity gives a persuasive and hopeful impression.
  • Close it with a complimentary closing such as “Many Thanks” or “Thanks and Regards.”
  • Write your name, title, foundation of the charity and put your signature. Mention your contact information. It helps the potential donor to discuss the further query.

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