Writing a credit denial letter deals is nothing but rejecting an individual’s credit application. You can follow the tips given below to write your own.
- The writer should clearly specify the name and the destination of the recipient. Be certain that you have correctly spelled the name of the recipient.
- Mention the reason why the applicant has applied for the credit. This reason varies from person to person. Specify the date of the application in your letter.
- The applicant should then regrettably be informed that his/her request has been denied. Along with the honest reason for the denial should be clearly stated in the letter.
- The letter should be brief, clear and to the point. Maintain a formal tone throughout the letter.
- If possible, suitable alternative solution should be provided to the recipient. Mention some ways which can help the recipient for getting the credit, which this will encourage the applicant.
- Assure him/her that this denial will not affect the future transactions. This will keep the applicant’s mind at ease and you can use a polite tone to write it.
- As it is important sustain the relationship, you can give a note of thanks to the client for choosing your company for helping him.
- Proofread the letter to make it flawless. Ask your colleague to check if the reason provided by you is valid or not.
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